Ace Club-Maadi Committee Meeting Minutes
Feb 2010 Minutes
ACE CLUB COMMITTEE MEETING
February 9th, 2010, 6 p.m.
The meeting was opened at 19.23.
Present:
Ian M
Allan W
Peter C
Kaitlyn L
Vicki C
Neil W
Mark T
Ray B
Simon H
Adam M
Ian M read the following letter, signed by thecae Committee, to Vicki C:
The Ace Club Committee and its Chairperson have unanimously agreed to request Vicki Clark leave the Committee as per Article 16(f) of the Ace Club constitution. Her actions since the election of the current Committee have served only to create division and disharmony both within the Committee itself and within the wider club membership. It is also felt that these actions threaten both the Club’s and the Committee's current and future security and stability. In addition, Ms Clark has not provided any constructive input into the running of the Club. Rather, she has conducted herself in a way that has resulted in the undermining of the Committee and has detracted from the positive efforts of the remainder of the Committee's membership. Therefore, it has been decided that Ms Clark's of the continued membership of the Committee is untenable.
Ian M requested Vicki C’s resignation, which she declined.
It was decided to close the meeting and reconvene at another date and time. Temporary close of meeting: 19.25
ACE CLUB COMMITTEE MEETING
February 17th, 2010, 6 p.m.
Present:
Allan W
Peter C
Kaitlyn L
Neil W
Mark T
Ray B
Simon H
Adam M
Apologies:
Ian M
Meeting reopened at 18.12.
Simon H sat as temporary chair in Ian M’s absence.
The minutes of December 2009 and January 2010 were passed.
Treasurer’s Report
Neil W reported healthy bank accounts for the ACE and rent is paid through June 2010.
Neil W suggested that beer be taken down again, this time to 9LE. It was agreed that from April, beer in the ACE will be 9LE. Simon H to inform Flemming.
Current Projects—Sub-Committee Reports
Terrace extension: Pete C reported that progress was being steadily made on the extension. The kitchen exhaust fan will be repositioned and new ductwork will be installed. It is also in the plans for a mist system to be installed after completion of construction. It anticipated that construction should be completed in approximately four weeks.
Memberships: With a few newer applications left to review, the membership is healthy and appears in line with last year’s numbers.
Photo IDs for ACE Staff: IDs for the staff to keep with them when outside the ACE Club. Action Adam.
Permanent Police Presence at ACE: Adam researched and it and it was not worth pursuing.
Taxi IDs: Though IDs were issued to approved taxis for Ace member use, there is still the problem of other taxis harassing and overcharging members leaving the club. Allen and Ray suggested a warning sign for members to inform them of the problem. Adam suggested traffic cones to prevent taxi drivers from parking there.
Tentatively proposed action, to be reviewed at the next meeting: after 5pm, traffic cones go out and the security men enforce the no parking zone. Action Adam.
New Projects
World Cup: the sub-committee for setting up everything for the beginning of the WC—Neil W, Simon H, Pete C and Kaitlyn L.
Indoor Bar Refurbishment: it was agreed that waiting until all the current projects are complete, as well as the key scheduled events and then a major refurbishment can be completed quickly and most efficiently.
POS Systems in New Bars: the outside bar and possibly the impending terrace bar will be fitted with POS systems. Further research into cost and possible discounts will be required, in order to get best value. Action Allen.
September’s AGM: Kaitlyn and Allen will head up the sub-committee to review AGM procedure before the next AGM.
Social Events
ACE Golf: The proposed date will be for late April/early May and proposed location was Golf City. The sub-committee will consist of Ray, Ian, and Mark, with administrative assistance provided by Neil.
The Pistols: It was passed in principle that the band “The Pistols” would play as a World Cup opener. The condition on booking the band lies in finding others to help finance the trip and therefore offset some of the cost to the ACE Club. Action Neil and Mark, with Allen on promotional support.
Charities
The 40,000LE was delivered to St Andrews School. Lynne Fenby received $1,000USD for her participation in the Royal National Lifeboat Institute. Dave Sergeant received $1,000USD for his participation NCBIS’s “Movember” charity drive.
Neil noted that this year’s donations came from last year’s profits. He also noted that because the committee had already chosen their 5 large charity donations, we were currently only able to give out $1,000USD donations to charities that were proposed by members.
It was decided that the New Future Learning Centre receive a letter suggesting that they apply for a donation in September when the donations cycle begins anew for the year.
Complaints
Kaitlyn submitted a complaint regarding the personal attacks she had received from Vicki Clark. The committee passed a decision that she will receive a warning letter from the Committee and should Vicki Clark personally attack any of the current ACE Club Committee in the future, she will receive a month’s ban from the club.
AOB
Staff Dress: The current uniforms do not look up to the standard that the ACE Club deserves in addition to issues of dress code adherence, so it was decided that staff would receive new uniforms, including trousers. Failure to adhere to the dress code would result in a penalty for the offending staff member. Action Simon.
Member Behind Bar: a member was caught going behind the bar to serve themselves. A letter will be written warning them against doing this in the future. Action Adam.
Photo Exhibit: It was approved that Karen Thom’s photo exhibit could be displayed in the upstairs bar on either the 1st or 2nd Tuesday in March. Kaitlyn will contact Ms Thom and advise the club manager of her decision regarding dates.
A “Thank You” from Gabriel: One of the staff gave a thank you letter to the committee. Gabriel had been ill and needed an operation. The committee ensured he was able to get the operation and the time off he needed.
Art Village: it was decided against doing an ACE children’s event outside of the club.
Close of meeting 20.12.