Ace Club-Maadi Committee Meeting Minutes
10th Nov '09 minutes
ACE CLUB COMMITTEE MEETING
10th November 2009
Present: Ian Moir Chairman
Neil W. Treasurer
Adam M
Simon H
Alan W
Ray Boud
Vicky Clark
Mark Trout
Apologies: Kaitlyn
Peter Carey
The chairman opened the meeting at 7.00pm.
The previous meetings minutes were reviewed.
Adam will have taxi driver ID’s done by next meeting. Action Adam
The bar stools have been done.
The treasurer stated that the bank balances were healthy, but the accountants report is still not ready. Action Neil W.
It was agreed that a notice should be put on the website saying that members can contact Neil W and he will send them a coy of the accounts for the month.
Action Simon
The expense of the Halloween parties was approximately $8,000 and we raised 8,000 LE for charity. Congratulations to the sub committee.
We lost 1,400 LE last month on food sales.
We spent 36,000 LE on beer and spirits last month but sold 487,320 LE of cards, a new monthly record, this is a profit of 150,000 le.
It was agreed that membership cards must be shown when buying offsales as there had been attempts by non members to buy offsales.
The Club manager reported that the ice maker he looked at wasn’t suitable and he is continuing to look for another one.
Further to a letter from a member the question of stopping rotating memberships was discussed and after a vote it was agreed that there would not be rotating memberships next year.
The system of guests having to show their ID’s when entering the Club seems to be working.
It was agreed to co-opt Pim to continue his work on the staff health checks and the computers.
The sub committee is still looking at which charities we are going to support this year, it was agreed that we need feedback from them as to what they do with our donations.
It was agreed to make a one off donation to AHLC.
Discussion took place on helping staff members who have talent but don’t have the funds to buy enough materials; an example given is one of our staff is a promising artist but needs canvases etc. Ian suggested we set up a scholarship fund for staff, he said he would make a proposal at the next meeting Action Ian
Complaints
A letter from a member about an incident at the Halloween party had already been dealt with by Adam; both parties have been given warning letters.
Staff drinking, it is still going on, Ian to talk to culprits.
Dominic has been promoted to help John & Haji, one barman has been promoted to Head barman. At the moment John & Haji aren’t working shorter hours but this should change. It was agreed to look for a 4th person to be promoted to help.
We still want an expat evening/night manager but are having trouble finding one. Ian is to discuss alternate day/night shifts with the managers. Action Ian.
The computers haven’t been moved upstairs as per agreement at the last meeting.
Action Peter
The new tables for the garden have been ordered.
The minutes were accepted.
There had been a suggestion from a member that we provide a playground supervisor to look after the children, after much discussion it was decided not to as parents should be doing this job.
It was agreed to provide bench sets for outside the new tuck shop.
Action Neil & Paula
The Chairman admitted that he should have sent letters promptly to parents who’s children had been seen abusing the wheeled toys but he hadn’t, he will in future.
Adam said he would put up a notice telling parents that, in future, they would be invoiced for the cost of replacement toys if their children damaged them.
There was discussion regarding replacing the grass with Astroturf, Simon to investigate the cost before the next meeting.
It was decided that the inside of the Club needs repainting, a sub committee was formed and they will report at the next meeting.
The outside bar will be finished by Xmas.
Social Events
St Andrews. It was agreed that members who didn’t want to join in would use the upstairs bar. After 10pm it would be open to non ticket holders as the food and free drinks would be over by then. Tickets need to be shown to get free drinks.
Ian to do notice. Action Ian
There was discussion about the lack of events for children, Neil Watson stated that he would organize 4 awayday events per year for children. Action Neil.
A sub committee was formed to organise the Kids Xmas party.
Another sub committee was formed to organize a New Years party.
Complaints
A member had written to complain that his girlfriend had been refused membership, after discussion it was decided that the original decision would stand, Adam to write him a letter telling him. Action Adam.
The complaint regarding John & Haji’s hours was discussed and it was agreed that the problem had been solved.
A letter had been received from Ian Taylor regarding the voting at the AGM. The committee discussed this and agreed that an independent group of members would be asked to look at this matter asap. A committee disagreed with the original time frame so it was reduced.
It was noted that changes need to be made to the Constitution at the next AGM or before to make voting simpler.
AOB
A member has asked if they can have music evenings in the Club, it was agreed they can have them on the first Friday of each month in the upstairs bar.
A member asked if they can use the Club for a photo exhibition, it was agreed they can on a week night rather than a weekend.
A request was made to start a slimming club, it was agreed they can use the upstairs bar.
A suggestion was made that committee members should take turns once a month to serve behind the bar. Neil agreed to set up a rota. Action Neil
The meeting closed at 9pm.
Next meeting 8th December at 6pm.
Previous minutes approved and signed…………………………………
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