Ace Club-Maadi Committee Meeting Minutes
7th Sept 09 Committee meeting
ACE CLUB COMMITTEE MEETING
SEPTEMBER 7TH 2009
Present: Neil H
Rosie H
Neil W
Simon H
Peter C
Adam M
Allan W
James W
Flemming
Apologies: Pim D
The meeting was opened at 7pm
The previous minutes were approved.
Flemming was thanked for organizing and catering the Welcome Back Party so well. It was a very successful and enjoyable evening.
Treasurers Report
Neil suggested that the next committee have a budget for charitable donations of 200,000 LE.
Food and beverage sales have increased.
He calculated that 16% of cards are not used. (Lost, washed in laundry!?)
Club Managers Report
The new freezers are in situ. The old ones are being used for juices, storage.
The outside bar has been completed, except for the lighting.
The kitchen doors and exhaust have been moved to help eliminate cooking odours.
We need new bar stools.
Neil W proposed we make upstairs a ‘smoke free zone’
This was voted on and agreed unanimously.
Events.
Flemming told us Steve Riddell was talking about resurrecting the Raft Race.
To be discussed by next committee.
Halloween party:-children/adults?
AOB
Adam has been keeping an eye on the taxi situation. There are some unmarked cars outside the Club posing as taxis; our security people are keeping an eye on them. He recommended we have ACE stickers for recommended taxi drivers. Adam will action this if/when he gets back on the committee.
James informed us someone from Apache had asked if they could buy booze even although they are not a member. This is a perk for members of the club only! It is not an Off License!!!
Neil W proposed that we don’t have, rotating or offshore memberships anymore.
This was voted on and the majority agreed with him, this was passed.
Simon suggested that for voting at the AGM, we have a box to tick for each person nominated. This gives everyone there 10 votes on a sheet of paper as opposed to the counting of hands.
New format: name and membership number. Action: Neil H.
Proxy voting needs to be ruled out as it is too complicated and misunderstood by many people. Action: for next committee.
All proposal forms must be in by Wednesday at 8pm.
Complaints:
There was physical assault made by Julia Xavier on Hoda Fecher, late on the evening of the welcome back party. As this is not her first offence, she will be given a written warning and a one month ban. Someone will have a word with Hoda.
There was a written complaint from our staff at the front desk. Allan Ingram, Membership No 725, verbally abused them, screaming insults and accused them of being thieves. He also embarrassed one member by saying he was not a registered member, which he was. He also said he would change the f******* system when he is chairman!!!
This was witnessed by six shocked people.
A verbal warning by letter shall be given regarding the use of offensive and abusive language to our staff.
It was proposed that his name be removed from the list of nominees for the chairman’s position, as an unsuitable character, in accordance with the rules of the constitution.
This was voted on and unanimously agreed.
Vernon De Jager sent a letter stating that he was refused entry (in an abrupt manner) as he had a guest and it was member’s night only for the Welcome Back Party, which he accepted. While he was there someone else was allowed in with his wife, a guest, as she had flown over for their anniversary, and as this was a one off they were admitted by Flemming. Flemming admitted his mistake and asked them to enter as we weren’t as busy as we anticipated.
He therefore should have a letter of apology. Action: Neil H.
Minutes approved and signed by: Chairman…………………………..
Secretary…………………………...